Everything You Need To Know About File Sharing

Everything You Need To Know About File Sharing: Pros, Cons And Best Practices

Do you know how much digital data is transferred over the internet daily, hourly, or even minutely?

We don’t know the exact number, but it must be enormous. 

A back and forth transaction occurs every time a web page is loaded, or a file is downloaded. Even so, it might be challenging to locate a product or solution capable of managing file sharing daily.

Even one of the best-known torrenting sites, The Pirate Bay, also enables users to use file-sharing technology and upload the movies/music/games they want on the server.

In this article, we’ll look at the many instances in which file-sharing might be beneficial before delving into particular ways for achieving your goals. 

Remember only to share and transmit stuff you developed, or that does not have copyright limitations attached to it.

What Is File Sharing? What Are Its Types?

Computers nowadays can store different files, including papers, music, films, and whole applications. 

When you transfer one or more files from your local computer to another device or a distant site, you engage in file sharing. In some instances, the receiver must accept the file, but the transfer will be completed automatically in most cases.

There are five types of file sharing technologies available such as

1. FTP

FTP was one of the original ways for transporting data across networks. People still use it due to its efficiency. FTP activities can be performed using a command prompt window or a program with a graphical user interface. 

2. P2P

The goal of peer-to-peer file transmission is to eliminate the need for a central server to host the data. On the other hand, individual clients are linked on a shared network of peers and transfer files through their individual networks.

3: Cloud

A cloud file sharing service allows one user to submit material to a central repository, after which other users can download the files to their own devices. A third-party source hosts all data, but users may decide the access levels to apply to the files.

4: Email

Some individuals are unaware that email may be used as a file transmission mechanism. When you attach a document to an outgoing message, you begin a data transfer over the public internet.

5: Removable Storage

When no network-based alternative meets your requirements, you may always use a hard disc to do file transfers. This entails physically transferring data to a USB flash drive or external hard disc and inserting it into the destination machine.

File Sharing-Pros


Time-Saving nature Employees do not have to bother about emailing, uploading, or downloading materials. Instead, people may rapidly get the information they require when they require it.
Cost-effectiveness When you save data on a network server, you don’t have to worry about users having enough storage space on their workstations to save files.
User-Friendliness Instead of having numerous copies of the same file with different content, all of the information is current, and the most up-to-date version of the file is always available.
Limited Accessibility You may arrange network file structures so that only employees who require data access have access to it. 

File Sharing-Cons

Proprietary data issue File sharing may enable one employee to steal another employee’s private data and use it. However, detecting them might be challenging.
Increased risk of malware threats Malware, ransomware, and viruses are more likely to attack shared files. Thus, it can infect your computer/smartphone.
High risk of files being public When files are shared, there is a greater chance that an external hacker may try to publish firm data in a public forum online.
Requires high bandwidth speed File sharing needs adequate bandwidth to access data fast and efficiently. Thus, accessing files might be time-consuming.

Best Practices Of File Sharing

If you want to engage in safe file-sharing practices on the internet, you must follow a few criteria. Find out the best practices of file-sharing here: 

Choose A Secure Platform

First and foremost, select a file-sharing platform with a high level of security. When opposed to keeping locally or physically, saving your papers online might be a terrific strategy to ensure the greater safety of your information. 

Test The System

Are your upload and download speeds adequate? Is it easy to utilize the platform? Are there features available if you need to extend your usage? Along with providing adequate protection, you must conform to these questions to determine that the file-sharing is apt.

Define A File Structure

Defining a file structure will guarantee that your papers are efficiently organized and accessible to all team members. This involves correctly labeling folders, arranging documents, and keeping the most frequently used files in a visible area.

Follow A Consistent Naming Format

A clear file structure will be enhanced by a uniform naming format. Make sure your file names are consistent and make sense to team members. Allowing workers to identify papers as they see fit will make it easier for people to find them, but they must be consistent.


Before you begin distributing data over the internet, you must first decide on a file-sharing method and protocol. 

Your choice should depend on the sorts of files you are transferring and who will get them. 

Therefore, if you want to know more about file-sharing, you can post your questions in the comment box below.

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